LLLI Board of Directors Meeting: November 1-4, 2007
Schaumburg, Illinois, USA
Secretary, LLLI Board of Directors
From: LEAVEN, Vol. 44, No. 1, 2008, pp. 19-21
Abstract The LLLI Board of Directors met November 1-4, 2007 and took action on the following topics. Changes were made to the Policies and Standing Rules Notebook: addition of a Line of Credit policy; deletion of the policy on Group Libraries; change to Bibliography, LLLI policy; change to Appendix 18; change to Books Sold by LLLI policy. Policies and associated appendices were added regarding Leader Obligations and Privileges, and Area Obligations and Privileges.
There was a change to the Bylaws Article VIII Committees Section 4. Nominating Committee b. Duties. There was a first reading of a change to the Bylaws Article VI Board of Directors Section 2. Members a. Members.
Next meeting of the LLLI Board of Directors is the Annual Meeting: Feb 28-March 2, 2008 in Schaumburg, Illinois, USA.
Changes to the Policies and Standing Rules Notebook are:
Appendix 18. LLLI Prerequisites to Applying for Leadership -- Guidelines for Leaders -- Introduction.
4) In preparation for discussing leadership with a mother, it is a Leader's responsibility to be familiar with the LLLI Application Packet (No. 71) or the LLL Affiliate Application Packet (which both include information about current LLLI policies related to leadership accreditation) as well as with THE WOMANLY ART OF BREASTFEEDING and the LEADER'S HANDBOOK. A Leader can consult a LAD representative with any questions or concerns prior to or at any time during an application.
4) In preparation for discussing leadership with a mother, it is a Leader's responsibility to be familiar with the Leader's Pre-Application Packet which includes information about current LLLI policies related to leadership accreditation as well as with THE WOMANLY ART OF BREASTFEEDING and the LEADER'S HANDBOOK. A Leader can consult a LAD representative with any questions or concerns prior to or at any time during an application.
The Leader Accreditation Department requested that we remove the inventory packet number as it is obsolete.
Group Libraries policy is deleted.
This is Group management and more appropriately included in local Leader resources. The decision to have a Group Library is left to local Leaders.
Bibliography, LLLI policy.
The LLLI Bibliography is a list of books, published in print, audio or video format, or on digital media, found to be supportive of LLLI mission, purpose, and philosophy and helpful to parents. The books published by LLLI most fully reflect LLLI philosophy and are the only books recommended by LLLI. Additional books included in the list are approved by the LLLI Book Evaluation Committee according to the LLLI Book Evaluation Guidelines; inclusion on the list does not imply LLLI endorsement of that book.
The LLLI Bibliography is a list of books, published in print, audio or video format, or on digital media, found to be supportive of LLLI mission, purpose, and philosophy and helpful to parents. The books published by LLLI most fully reflect LLLI philosophy.
Additional books included in the list are recommended by the LLLI Book Evaluation Committee according to the LLLI Book Evaluation Guidelines; inclusion on the list does not imply LLLI endorsement of that book.
Books will be recommended rather than approved to enable Leaders to make book selections to meet the needs of their community. The criteria for selection of books are found in Appendix 36 of the PSR. The BEC will continue the valuable service of providing reviews and summaries as a resource to Leaders.
Books Sold by LLLI policy.
All books offered for sale by LLLI shall be selected from the LLL Bibliographies.
All books offered for sale by LLLI shall be selected according to Book Evaluation Guidelines: Principle Criteria (Policies and Standing Rules Notebook Appendix 36).
This allows LLLI staff to respond to market conditions by placing new books on the online store when they are most popular, while still ensuring that all books sold by LLLI are consistent with LLLI philosophy.
Line of Credit policy
The Treasurer of La Leche League International shall recommend to the Board of Directors of La Leche League International an appropriate line of credit annually. No line of credit may be opened until the Board of Directors has reviewed all existing debt and all available credit lines. A resolution by the Board of Directors of La Leche League International stating the duration, total amount, and interest rate is required to open any line of credit. It is the Board of Directors' responsibility to ensure that the total debt and lines of credit are consistent with overall financial health of the organization. Use of the line of credit must be approved by the Executive Director, the Chair of the Board of Directors and the Treasurer.
This represents the LLLI Board's ongoing commitment to best business practices. LLLI does not currently have a line of credit. This policy puts controls into place to ensure prudent use of a line of credit in the unlikely condition that a line of credit is appropriate.
After the first and second readings, the following change is made to the LLLI Bylaws: Article VIII Committees Section 4. Nominating Committee b. Duties, which reads:
The Nominating Committee shall consider the qualifications of all candidates for the Board proposed by members of the Board, Zones, staff, other members of LLL, or by the Nominating Committee. Names submitted for consideration of the committee shall be accompanied by a statement of qualifications and shall be received five months prior to the Annual Session. The Nominating Committee shall also prepare a list of candidates for each Board office, accompanied by a statement of responsibilities and qualifications.
The Nominating Committee shall consider the qualifications of all candidates for the Board proposed by members of the Board, Zones, staff, other members of LLL, or by the Nominating Committee. Names submitted for consideration of the committee shall be accompanied by a statement of qualifications and shall be received two months prior to the Annual Session. The Nominating Committee shall also prepare a list of candidates for each Board office, accompanied by a statement of responsibilities and qualifications.
The five-month lead-time is no longer needed due to the speed of email communication.
The following proposed Bylaws change had its first reading.
1. That the Article VI Board of Directors Section 2. Members a. Members, which reads:
The Board shall be comprised of members of the LLLI geographic Zones and members at large. Founders may also serve as members of the Board. A minimum of two-thirds (2/3) of the Board members shall be Leaders.
Be amended to:
The Board shall be comprised of members of the LLLI geographic Zones and members at large. Founders may also serve as members of the Board. At least five members shall be Leaders.
This was done to make it possible to recruit Board members with specific skills and enhance Board effectiveness, in accordance with best board practices. This is one step toward implementing the changes recommended by Board Builders in their consultation with us. Changes to the Bylaws take two readings. This was the first reading.
The following policies were added to LLLI Policies and Standing Rules Notebook.
1. LLLI Leader Obligations and Privileges
Obligations and privileges of Leaders are defined in Appendix 6A, LLLI Leader Obligations and Privileges.
LLLI Leader Obligations and Privileges
In order to fulfill the LLLI mission, protect the LLLI brand, and maintain a cohesive LLLI presence throughout the world every active Leader must:
- Sign an LLLI Statement of Commitment annually, agreeing to abide by the policies that LLLI sets for its Leaders or resign from that role. Signing may be done digitally.
- Participate in at least one Area or Affiliate recognized by LLLI, for mutual support and accountability.
- Communicate with the other Leaders directly impacted by her work, coordinating when necessary, regardless of the Area, Division, Area Network or Affiliate to which she or the other Leaders belong.
- Stay current on breastfeeding information relevant to her work as an LLLI volunteer.
- Work to ensure that the mothers with whom she works make their own decisions concerning their children and their lives. Provide breastfeeding information and options, not specific advice.
- Take care not to use one's trusted position with mothers to promote her personal viewpoints (breastfeeding or other), gain financially, create a prejudicial or judgmental environment, or allow anyone else to do so.
- Ensure that her activities as an LLLI Leader are consistent with the LLLI Philosophy.
- Keep confidential the personal and medical information of the mothers and children with whom she works, unless otherwise required by law, or where the reporting of a danger to a mother or child is specifically protected by law.
- When speaking on behalf of LLLI to mothers and the public, communicate that:
- LLLI focuses on matters relating to breastfeeding, as defined by its Philosophy, and does not endorse other causes.
- the primary role of an LLLI Leader is to provide mothers information and options on matters relating to breastfeeding, as defined by LLLI Philosophy, and that working in cooperation with any other organization does not imply LLLI or the Leader's endorsement of the viewpoints of that organization.
- Protect the LLLI logo and name. Leaders abiding by these policies may:
- Form and lead LLLI mother-to-mother support groups.
- Work with mothers in cooperation with any organization that does not directly contradict LLLI philosophy.
- Use the LLLI logo and name in accordance with LLLI policies for accredited Leaders and Areas.
2. LLLI Areas and Area Networks
Areas are collections of LLLI-accredited Leaders bound together through an agreement of mutual accountability to LLLI and its policies. All Areas must maintain a primary connection to an LLLI-recognized Area Network. No Area may connect directly to LLLI. A group of Leaders may form a new LLLI Area and seek recognition as such by conforming to requirements outlined in Appendix 6B, LLLI Area Obligations and Privileges.
Area Networks are a collection of LLLI-recognized Areas bound together through an agreement of mutual accountability to LLLI and its policies.
Specialized support networks, departments, or workgroups support a specific program or project, whether permanent or temporary. Possibilities include workgroups to develop events, communications, or publications.
If the participants in an Area reside, are doing LLLI activities, or are incorporated in different legal jurisdictions (such as different states, provinces or countries), then they must take special care to ensure that the requirements and limitations of all those jurisdictions are properly observed. It is the responsibility of the participants to educate themselves adequately, and the responsibility of the Area as a whole to demonstrate this fact within the Area Networks to which they connect for mutual accountability.
LLLI Area Obligations and Privileges
In order to protect the LLLI brand and maintain a cohesive LLLI presence throughout the world a recognized LLLI Area must have:
In addition, an LLLI Area must:
- The participation of at least 20 LLLI Leaders. Exceptions may be made by the LLLI Executive Director.
- A decision-making body or method to establish and refine agreements among Area Leaders. All Area Leaders have the right and the responsibility to choose their decision-making body or method.
- An explicit system of mutual accountability among those Leaders with regard to adherence to LLLI policies and other agreements made by those Leaders.
- An adequate system for handling and reporting monetary transactions.
- A means for Leaders and Leader Applicants to connect to the LLLI accreditation processes.
- A means to provide its Leaders access to the technical breastfeeding knowledge present within the LLLI Professional Liaison (PL) support network.
- A means for admitting and removing Leaders from the Area.
An LLLI Area may:
- Recognize LLLI as the sole source for accreditation of LLLI Leaders, and that such accreditation is valid worldwide.
- Ensure the transparency of and access to its financial records by its Leaders and LLLI.
- Ensure the transparency of and access to its programmatic reporting by its Leaders and LLLI.
- Regularly provide an outline of its system of accountability and other Leader agreements for review by its respective Area Network and the LLLI Executive Director.
- Ensure that the essential elements of its Leader agreements are simple enough to be understood by all participating Leaders.
- Maintain a primary connection with an LLLI-recognized Area Network, for mutual support and accountability.
- Provide LLLI with a roster of its Leaders, and report any changes in a timely manner.
- Establish procedures for forming, operating and reporting from legal entities (including but not limited to LLLI Groups) that exist within the Area.
- Establish legal entities for serving mothers, such as LLLI Groups.
- Use the LLLI name and logo, consistent with LLLI policies.
- Participate in any specialized support networks (including departments and workgroups) facilitated by LLLI.
- Collect and process LLLI dues and fees, as needed, and donations to support the LLLI activities of its Leaders.
- Work in cooperation with any organization that does not directly contradict LLLI philosophy.
The Leader Obligations and Privileges coupled with the Area Obligations and Privileges provide Leaders with explicit obligations and privileges that allow Leaders to meet individual community needs while ensuring that the LLLI mission and philosophy are represented appropriately. These obligations and privileges are commonly referred to as agreements. They are succinct statements of ways Leaders are already working together to fulfill the LLLI mission.
There are core elements for all agreements and LLLI will provide training and support for Leaders to create customized Area agreements that are flexible and adaptable to the community using them. This strategy encourages creativity, innovation, and many ways to help mothers and babies while acting as an LLLI Leader.
The auditor met with the Board to present the draft audit report. Once this report has been fully considered by the Audit Committee and accepted by the LLLI Board, it will be available via the LLLI Annual Report and an article in LEAVEN.
For the first day and a half of the Board meeting, we met as planned with Board Builders to learn how to incorporate best nonprofit board practices into the work of the LLLI Board of Directors. More information will be provided in a future LEAVEN article.
If you have questions about these actions, you may contact the LLLI Board of Directors at LLLIBOD at llli dot org.