Report from the LLLI Board of Directors Meeting
March 2008, Schaumburg, Illinois USA
Shera Lyn Parpia
Secretary, LLLI Board of Directors
From: LEAVEN, Vol. 44, No. 2, 2008, pp. 18-20
Abstract: The LLLI Board took the following actions at its March 2008 meeting. New members and officers were elected. The Board passed the 2008-2009 Budget; updated the LLLI Strategic Plan; accepted the audit for the fiscal year 2006-2007; engaged auditors for the fiscal year 2007-2008. There was a first reading of a change to the Bylaws Article VI Board of Directors Section 2. Members a. Members. A policy and associated appendix were added regarding Area Networks Obligations and Privileges. The Executive Director was authorized to work with Leaders worldwide to form Area Networks, including a USA entity. The next Board meeting is October 23 – October 26, 2008 in Schaumburg, Illinois, USA.
The following proposed Bylaws change had its first reading.
1. That the Article VI Board of Directors Section 2. Members a. Members, which reads:
The Board shall be comprised of members of the LLLI geographic Zones and members at large. Founders may also serve as members of the Board. A minimum of two-thirds (2/3) of the Board members shall be Leaders.
Be amended to:
The Board shall be comprised of members of the LLLI geographic Zones and members at large. Founders may also serve as members of the Board. A majority of the Board members shall be Leaders.
This was done to make it possible to recruit Board members with specific skills and enhance Board effectiveness, in accordance with best board practices. Changes to the Bylaws take two readings. This was the first reading. The previous first reading (November 2007) of a change to this section was not voted upon.
The LLLI Board accepted the audit of La Leche League International finances for the fiscal year ending March 31, 2007.
The LLLI Board engaged Desmond & Ahern, Ltd. to prepare the audit of La Leche League International finances for the fiscal year ending March 31, 2008.
The Board of Directors of LLLI approved the proposed budget for the fiscal year 2008-2009 as submitted by the Executive Director on March 2, 2008 and the signatories were updated on all financial accounts.
The fiscal year 2008-2009 budget projects our continuing progress toward financial stability. Preparation of this budget included careful evaluation of trends over recent years, operations for the current fiscal year and detailed rationale of proposed revenue and expenses. Significant reductions have been made in many budget lines reflecting cost-saving measures implemented by LLLI staff.
The following policy was added to the Policies and Standing Rules Notebook (PSR):
Strategic Plan, LLLI
LLLI shall have a strategic plan. Measurable objectives and outcomes will be developed. The plan and progress for fulfilling the goals will be reviewed each year at the LLLI Board of Directors Annual meeting. Revisions to the plan and goals will be made as needed to fulfill the LLLI mission.
The LLLI Board of Directors revised Appendix 25 LLLI Strategic Plan, Policies and Standing Rules Notebook (PSR), to include only the strategic objectives, not the target measurable outcomes.
Appendix 25 LLLI Strategic Plan
Will now read:
The La Leche League International mission is: To help mothers worldwide to breastfeed through mother-to-mother support, encouragement, information, and education and to promote a better understanding of breastfeeding as an important element in the healthy development of the baby.
- Focus on mother-mother support/Help more mothers
- Build volunteer network and reach currently underserved populations
- Build LLL awareness among mothers, mother-to-be and the general public
- Transform LLLI into a global organization
- Build LLL credibility to be the first referral for breastfeeding information and support by health care professional and health agencies
To be transparent and provide easy access, the LLLI Board added the Strategic Plan to the PSR as Appendix 25 in March 2007. Strategic Planning encourages and focuses efforts in the same direction for greater impact. It is an important factor in maintaining and increasing cohesiveness in the organization. A strong mission statement is not enough. Organizations need a strategic plan that is reviewed periodically, to determine which actions bring the most results, which activities are no longer significant and where the majority of resources should be directed.
The Strategic Plan revision will be added to the Community Network Library and the LLLI Web site shortly.
The policy "LLLI Areas and Area Networks" in the PSR was amended to read:
Areas are collections of LLLI-accredited Leaders bound together through an agreement of mutual accountability to LLLI and its policies. All Areas must maintain a primary connection to an LLLI-recognized Area Network. No Area may connect directly to LLLI. A group of Leaders may form a new LLLI Area and seek recognition as such by conforming to requirements outlined in Appendix 6B, LLLI Area Obligations and Privileges.
If the participants in an Area reside, are doing LLLI activities, or are incorporated in different legal jurisdictions (such as different states, provinces or countries), then they must take special care to ensure that the requirements and limitations of all those jurisdictions are properly observed. It is the responsibility of the participants to educate themselves adequately, and the responsibility of the Area as a whole to demonstrate this fact within the Area Networks to which they connect for mutual accountability.
LLLI Area Networks
LLLI Area Networks are a collection of LLLI-recognized Areas bound together through an agreement of mutual accountability to LLLI and its policies. All Area Networks must maintain a primary connection to another LLLI-recognized Area Network or directly to LLLI. Up to 12 Area Networks may connect directly to LLLI at one time. This number may change at the Executive Director's discretion. The governing instruments of directly-connected Area Networks must include the provisions outlined in Appendix 6C.
A group of Areas may form a new LLLI Area Network and seek recognition as such by conforming to requirements outlined in Appendix 6C.
Specialized support networks, departments, or workgroups support a specific program or project, whether permanent or temporary. Possibilities include workgroups to develop events, communications, or publications.
The following was added:
Appendix 6C LLLI Area Networks – Obligations and Privileges
1) LLLI Area Network Obligations and Privileges.
To be recognized as an LLLI Area Network, it must have:
- The participation of at least 5 LLLI Areas.
- A decision-making body (or method) to establish and refine agreements among those Areas.
- An explicit system of mutual accountability among those Areas with regard to LLLI policies and other agreements made by those Areas.
- An adequate system for handling and reporting monetary transactions.
- A means for admitting and removing Areas from the area network.
In addition, an LLLI Area Network must:
- Recognize LLLI as the sole source for accreditation of LLLI Leaders, and that such accreditation is valid worldwide.
- Ensure the transparency of and access to its financial records by its Areas and LLLI.
- Ensure the transparency of and access to its programmatic reporting by its Areas and LLLI.
- Regularly provide an outline of its system of accountability and other Area agreements for review by the Executive Director, and its respective accountability network (if applicable).
- Ensure that the essential elements of its Area agreements are simple enough to be understood by all participating Areas.
- Maintain a primary connection either with LLLI directly or with another LLLI-recognized Area Network, for mutual support and accountability.
- Provide LLLI with a roster of its Areas and Area Networks, and report any changes in a timely manner.
An LLLI Area Network may:
- Use the LLLI name and logo, consistent with LLLI policies.
- Participate in any specialized support networks (including departments and workgroups) facilitated by LLLI.
- Collect and process LLLI dues and fees, as needed, and donations to support the LLLI activities of its Leaders.
2) Use of Place Names by LLLI Entities.
LLLI Areas or Area Networks wishing to use place names in their organizational names must meet the following criteria:
- Have the participation of at least 80% of the Leaders residing in the named boundary.
- A set of organizational principles that is equivalent to the LLLI Reference Set and which are binding on the Area Network's governing body when setting its own policies and agreements. Know and observe all legal requirements for operation within that boundary.
3) Connecting Directly to LLLI.
Area Networks wishing to connect directly to LLLI must meet the following criteria:
- Recognition of the LLLI Philosophy and that all activities must be consistent with it.
- Recognition of the right and responsibility of LLLI to set global policy for the organization.
- A purpose statement that is consistent with the purposes of LLLI.
- A set of organizational principles that is equivalent to the LLLI Reference Set and which are binding on the Area Network's governing body when setting its own policies. Recognition that it is part of a broader network of LLLI Areas and Area Networks, and that it should not take actions that are injurious to the whole.
- Recognition of the LLLI Leader class of participant, and that LLLI is the sole authority for the accreditation of Leaders.
- Enter into an agreement of mutual accountability to LLLI policies with the other Area Networks connecting directly to LLLI. The Executive Director may limit the number of Area Networks connecting directly to LLLI, and in doing so must establish an explicit guideline that is consistent with the LLLI Reference Set of Organizational Principles and is fairly applied.
4) Connecting Indirectly to LLLI.
Every Area must maintain a primary connection to an Area Network that either:
- Directly connects to LLLI, or
- Connects indirectly to LLLI through a chain of primary connections with other Area Networks.
The Area Network Obligations and Privileges completes the organizational policies commonly known as agreements. These policies provide Leaders with explicit obligations and privileges to meet individual community needs. They also ensure that the LLLI mission and philosophy remain central to our work worldwide.
The Executive Director will work with Leaders worldwide to form Area Networks, including a USA entity. This is implementation and more information will be forthcoming from the Executive Director.
If you have questions, please contact the LLLI Board at LLLIBOD at llli dot org.
Newly Elected Members
The following Founders have rejoined the LLLI Board: Mary Ann Cahill, Edwina Froehlich, Viola Lennon, Marian Tompson, and Mary White.
We thank the following LLLI Board members for their years of service: Marcia Lutostanski, Sharon Vines, Sharon Matuszek, Don Buckley and Cindy Howard.